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Using Advanced Filters

In this tutorial I am going to show you how to use filters using the ExtractEditor program. We are going to filter messages from amazon.com and save them to disk as PDF files.

Steps

1. Open ExtractEditor

Using MsgExtract open the ExtractEditor  program by clicking on the “Open ExtractEditor” shortcut at the left.

2. Insert a Batch Extract Job Action

The ExtractEditor program will open. Click to insert a “Batch Extract Job” action from the actions list at the left.

3. The Batch Extract Job Action properties dialog

At the Batch Extract Job Action properties dialog you can schedule the job to be executed at defined intervals. We are not going to use the scheduling features now.

Press on Ok to close the dialog.


4. Select a Gmail Action

Click and select a Gmail action from the actions list at the left.

5. Login to Gmail

Enter the email and password that you use to login to Gmail and then press on “load folders” to load the Gmail folders.
Now select one or more folders that should be exported and then press ok.

6. Select a Filter Action

Insert a Filter action from the actions list at the left.

7. Add a filter

We are going to filter messages from amazon.com

Click on Add and at the From field enter amazon.com and press ok.

Press ok to close the dialog.

8. Select a True Filter Condition

Now select a true Filter condition from the actions list at the left and press ok to close the dialog.

9. Select a PDF Target

From the actions list at the left select a PDF action.

10. Fill the PDF properties dialog

Select the target folder where the messages are going to be stored and then click on ok.

11. Select a False Filter Condition

We are also going to setup a false filter condition that will save the messages that are not from amazon to a different folder and save them as text files.

1) Select the Filter action and 2) select and insert a false Filter condition from the actions list at the left and then press ok to close the dialog.

12. Select a Text Target

From the actions list at the left select a Text target action.

13. Select the target folder

Select the target folder where the text files are going to be stored and then click on ok.

14. The extraction job is ready

The extraction job is ready to be executed.

Note that you can nest filters to create more complex scenarios.

That’s it, press on “Execute Job” to filter your email messages.

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